workers walking in workplace

The Evolving World of Workplace Communications

Jenn Gvozdek, Marketing Manager
May 23, 2018

New Mediums Offer Opportunities in the Modern Workplace

Communication with employees is critical to keeping staff engaged, productive, and loyal. According to a State of the American Manager Gallup poll, 74% of employees feel a disconnect. They are concerned they are not being informed about relevant topics.  Furthermore, disconnected employees cost organizations real money—between $450 to $550 billion in annual productivity losses, as cited in Gallup’s State of the American Workplace report

Communicating effectively with employees presents challenges. Workplaces have changed dramatically over the last decade, causing even more disconnection. Employees are no longer all in one location—many companies have offices all over the world. Some employees are telecommuters, while others simply don’t have convenient access to the same means of communications. As workplace dynamics continue to evolve, so must communication mediums.

Communication Equals Transparency

Employees today demand transparency. They want real-time information on the company, goals, processes, and stats. Communication is the key to offering that transparency. In the Society of Human Resource Managers (SHRM) Job Satisfaction and Engagement survey, 52% of employees cited communication of organization’s goals and strategies as a key factor in the employee engagement strategy of a company. Sharing company related information helps each individual feel they are part of something bigger, a stakeholder in the organization’s success.

Employee Engagement Improves the Bottom Line

The Workplace Research Foundation reported that highly engaged employees were much more likely to have above-average productivity, to the tune of 38%. Although Communications and HR departments endeavor to keep employees in the loop about everything from policies to benefits, even with Intranets and company-wide emails, many employees still feel left in the dark. However, investing in an effective communications strategy can do much to promote engagement.

How Workplaces are Communicating

For most organizations email is still the most popular way to communicate with employees. However, in some organizations a huge percentage of employees do not work at desks or have immediate access to email. This is true in manufacturing or other industries such as services, retail and healthcare where workers are on the floor or in the field. Communication with these employees is typically limited to quick discussions in break rooms or on the floor. Outdated posters and flyers on bulletin boards and walls tend to be ignored.

The Digital Workplace Emerges

In today’s tech-driven society, particularly for the millennial and Gen Z generations, the average worker is typically already using some form of social media platform, email, or messaging app to communicate in both their personal and work lives. These mediums have gone far in improving workforce communications. Yet, beyond these traditional digital formats, there are even more innovative ways to transform workplace communications, specifically digital communications displays.

Digital Communications Help Workers Stay on Task and In the Know

Digital communications provide a plethora of opportunities to ensure workforces remain informed and engaged. However, digital communications have the ability to do much more than display company news and information. A digital communications software platform enables organizations to share real-time information on any screen on the network. These systems keep employees motivated and on task. In manufacturing, digital communications can display productivity objectives and what jobs should be prioritized. While, in call centers, displays can broadcast caller queues, call durations, and advise teams on daily goals. In any setting, digital communications can celebrate something as simple as an employee’s birthday, or to recognize company victories like quotas met, promotions earned, or sales targets reached.

In addition, employers using digital communications in tandem with email and social media platforms can disseminate information via several mediums, providing multiple methods to reach more recipients and increased message exposure for better data retainment.

Incorporate Digital Communications to Get Employees in the Conversation

Improving workforce communications increases employee engagement and loyalty. Traditional channels get overlooked and disregarded. However, digital communications displays can catch the eye and hold the viewer’s attention. They offer an opportunity to connect with employees and provide transparency, while enhancing productivity with vital information. Simply put, digital communications get employees involved in the conversation.