Room Usage

Easily manage people in conference rooms

Digital Signs for Room Usage

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Easily manage room usage, scheduling, and capacity limits.

Leveraging digital signage inside and outside meeting rooms and shared spaces is a dynamic and effective way to enhance communication, increase productivity, and optimize the use of these areas. The Omnivex platform allows you to share real-time room usage information on any screen, from mobile phones to digital signs.


How can you use digital signage to manage rooms and shared spaces?

meeting room screen

Room Schedules

Display real-time meeting schedules outside each room. This ensures everyone can quickly check room availability and upcoming bookings, reducing scheduling conflicts and improving efficiency.

conference room in use screen

Room Availability

Leverage digital signage outside meeting rooms to identify whether it is free or in use. If a room is vacant, a touchscreen or mobile app can quickly book it on the spot, optimizing room usage.

desk hoteling screen

Desk Hoteling

Use digital signage to quickly and easily share available information about desks and workspaces. Log usage information of desks and conference rooms for contact tracing and governance.

confereence center screen

Event Promotion

Use digital signage to promote current events or meetings inside and outside meeting rooms. Include event branding, details, schedules, and registration information.

wayfinding screen


Implement interactive wayfinding screens in shared spaces to help users locate meeting rooms. This simplifies navigation within large office buildings or complex facilities.

emergency screen

Emergency Notifications

Incorporate emergency notifications onto digital screens inside and outside meeting rooms to communicate critical information during crises. Display evacuation routes, safety instructions, and more.

meeting room screens

Meeting Directories

Screens outside of meeting rooms are a convenient and efficient way to ensure attendees find where they need to go. Use dynamic templates with event titles, start times, and organizers' names to capture attention quickly. Integrate meeting room screens with calendars and other systems to ensure they update in real time and reflect changes or cancellations.

Consider using color coding or icons to differentiate between various meetings or events. Including QR codes or touchscreen functionalities can provide attendees with additional information or allow them to check in for meetings.


Meeting Room Screens

Digital signs for your meeting rooms streamline the experience, creating a modern, engaging, and professional atmosphere. They allow meeting attendees to quickly locate their sessions, reducing confusion and delays. Customizable content provides for branding and sponsor recognition in event spaces, which can translate into revenue-generating opportunities for your business.

conference room screen

Standard Option

Provide a standard option that promotes your brand and allows customers to showcase their corporate logo and meeting details.

customized conference room screen

Client-branded Variant

For an additional fee, remove the conference center branding and shift the focus to the client's branding and meeting event.

branded conference room screen

Custom Screen

Customers can create their own screens, which provides greater flexibility and increased revenue opportunities.

How can digital signage transform your organization?

Explore how digital signage can revolutionize how your organization manages, processes, and communicates information. Reach out to one of our experts today!


Digital Signage and Room Usage

Manage the booking of workspaces, meeting rooms, and traffic around the office with digital signage.


The Omnivex Platform

Manage your digital signage network with Omnivex, cloud-based SaaS model and an on-prem network-based model. 

Our Cloud-based Solution

Omnivex Ink is a web-based, cross-platform digital signage system that allows you to manage your digital communications with ease.

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Our On-Premise Solution

Our on-prem solution has been the leading digital signage software for more than 30 years. Flexible and robust, Omnivex Moxie

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